The Canadian Council for Aviation & Aerospace is seeking a dependable and detail-oriented Clerk to support daily administrative and clerical operations. The successful candidate will play a key role in maintaining accurate records, providing internal support, and ensuring smooth day-to-day workflows.

Key Responsibilities

  • Perform a variety of general clerical duties, including data entry
  • Maintain and organize digital and physical records, contracts and project documentation
  • Coordinate meetings, prepare agendas, record minutes, and schedule appointments
  • Manage correspondence (phone, email, in-person) and prioritize urgent matters
  • Support purchase order processing
  • Prepare reports, presentations, and spreadsheets with accurate data, including formatting and editing
  • Setup and provide technical support for virtual webinars
  • Maintain contact database and distribute correspondence and newsletters
  • Liaise with staff, clients, and vendors to support operations
  • Ensure confidentiality and accuracy when handling sensitive information
  • Provide administrative support for special projects as required

Skills & Qualifications

  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills (bilingual French and English preferred)
  • Proficiency in Microsoft Office, Adobe, and database systems; ability to use design software an asset
  • Ability to manage multiple priorities with attention to detail
  • Problem-solving mindset and professional, team-oriented approach
  • Previous experience in a clerical or administrative role preferred

Compensation & Benefits

  • Hybrid position based in Ottawa
  • RRSP matching program
  • Group benefits plan

Our Commitment to Inclusion

CCAA is committed to fostering a diverse, inclusive, and respectful workplace. We welcome applications from candidates of all backgrounds, identities, and lived experiences. If you are excited about this role but do not meet every listed requirement, we still encourage you to apply.

We are happy to provide accommodations at any stage of the recruitment process. Please let us know how we can support you.

How to Apply

Please send your resume and cover letter with proposed salary to info@avaerocouncil.ca.
Only candidates selected for an interview will be contacted.